LEAVE POLICY  

1. Purpose  

To define a clear and uniform leave policy and procedure ensuring continuity of operations at client sites through proper planning and reliever arrangements.  


2. Scope  

This policy applies to  all employees , including:  

  • Site-based staff  

  • Trainers deployed at client sites  

  • Project personnel  


3. Types of Leave  


3.1 Paid Leave (PL)  

  • Employees are entitled to  1 (One) Paid Leave per month .  

  • Paid Leave may be availed only after:  

  • Prior approval  

  • Proper reliever arrangement  


3.2 Public Holidays  

  • Employees shall be entitled to  Public Holidays  as declared by:  

  • Government notification and/or  

  • Client holiday list (project-specific)  


3.3 Client Holidays  

  • Employees deployed at client sites shall strictly follow the  client holiday calendar , subject to project requirements.  

  • If the project requires working on a declared holiday, alternative arrangements shall be decided by management.  


4. Reliever Arrangement  

  1. Reliever arrangement is mandatory  for availing any leave.  

  1. A  Reliever Roster  shall be:  

  • Maintained at site  

  • Displayed for reference  

  • Updated regularly  

  1. The Reliever Roster must be:  

  • Approved by CLIDE HR  

  • Shared with the Project Coordinator / Client Representative (if  required )  

  1. During leave:  

  • The reliever shall perform  all assigned duties and responsibilities  of the employee on leave.  

  1. Leave without approved reliever arrangement shall  not be  permitted .  


5. Leave Application Procedure  


5.1 Planned Leave  

  1. Employee shall apply for leave  at least 3 days in advance .  

  1. Leave application must include:  

  • Leave dates  

  • Reason for leave  

  • Name of approved reliever  

  1. Leave shall be approved only after:  

  • Reporting Manager / Site In-charge approval  

  • Confirmation of reliever availability  

  1. Final approval rests with  CLIDE HR .  


5.2 Emergency Leave  

  1. In case of emergency:  

  • Employee must inform Reporting Manager / Site In-charge  immediately .  

  1. Reliever arrangement shall be made at the earliest possible time.  

  1. Emergency leave must be:  

  • Regularized through leave application  

  • Approved retrospectively by CLIDE HR  


6. Leave without Pay (LWP)  

  • Leave beyond eligible paid leave or without approval shall be treated as  Leave  Without Pay (LWP) .  

  • Unauthorized absence may lead to  disciplinary action .  


7. Non-Compliance  

  • Availing leave without approval  

  • Failure to arrange a reliever  

  • Absence without intimation  

will  be treated as  policy violation  and may attract disciplinary action.  

8.  Prefix & Suffix Leave Rule (Holiday / Weekly Off)  

Any leave taken with a prefix or suffix of a Weekly Off (Sunday) or declared Holiday shall be counted as leave for such Weekly Off / Holiday, if it falls  immediately  before, after, or in between the leave period. In such cases, the Weekly Off / Holiday shall not be treated as a paid holiday and will be considered as a leave day. This rule  is applicable  to all types of leave, unless otherwise approved in writing by Management.  

Examples  

Example 1: Prefix Holiday  

  • Friday:  Leave  

  • Saturday:  Holiday  

  • Sunday:  Weekly Off  

👉 Saturday and Sunday will be counted as Leave  
Total  Leave Counted:  3 days  

Example 2: Suffix Weekly Off  

  • Saturday:  Weekly Off  

  • Sunday:  Weekly Off  

  • Monday:  Leave  

👉 Saturday and Sunday will be counted as Leave  
Total  Leave Counted:  3 days  

Example 3: Leave in Between  

  • Friday:  Leave  

  • Saturday:  Weekly Off  

  • Sunday:  Weekly Off  

  • Monday:  Leave  

👉 Saturday and Sunday will be counted as Leave  
Total  Leave Counted:  4 days  

Example 4: Continuous Leave with Holiday  

  • Thursday:  Leave  

  • Friday:  Leave  

  • Saturday:  Holiday  

👉 Saturday will be counted as Leave  
Total  Leave Counted:  3 days  

Note  

  • This rule is implemented to ensure  fair attendance management and workforce continuity at project sites .  

  • Any exception to this rule must be  pre-approved in writing by Management / HR .  

 

 

 

LEAVE APPLICATI ON FORM  

Employee Name:  ______________________________  
 

Project / Site Name:  _________________________  

 

Type of Leave: ☐  Paid Leave  ☐  LWP  ☐  Others  
 

No. of Leave Days:  ___________________________  

 

Leave Period :  
From: ____ / ____ / ______  
To: ____ / ____ / ______  

 

Reason for Leave:  

 

Reliever Details:  

  • Name of Reliever: ____________________________  

 

Employee Signature:  __________________________  
 

Date:  _____________________________________  

 

Approval:  

  • Reporting Manager / Site In-charge: ___________ (Signature & Date)  

  • CLIDE HR Approval: __________________________ (Signature & Date)