PERSONAL PROTECTIVE EQUIPMENT (PPE) POLICY  


1. Purpose  

The purpose of this policy is to ensure the safety of employees by providing and  maintaining appropriate Personal  Protective Equipment (PPE) and to define responsibilities related to PPE usage, care, replacement, and reimbursement.  

 

2. Scope  

This policy applies to  all employees deployed at project sites , including:  

  • Trainers  

  • ER Operators  

  • Medical staff (Male Nurses)  

  • Any other site-based personnel  

 

3. Types of PPE  

Depending on project and client requirements, PPE may include but is not limited to:  

  • Safety helmet  

  • Safety shoes  

  • High-visibility jacket  

  • Safety gloves  

  • Safety goggles / face shield  

  • Any  additional  PPE as mandated by client or statutory requirements  

 

4. Issue of PPE  

  1. PPE shall be issued to all project team members at the time of deployment.  

  1. PPE issued shall be recorded in the  PPE Issue Register  and acknowledged by the employee.  

  1. Employees shall use only  approved PPE  meeting safety standards.  

 

5. PPE Validity & Replacement Cycle  

  1. PPE shall be considered valid for a period of  six (6) months  from the date of issue.  

  1. After completion of every  six months , employees shall be provided with  new PPE  as per company policy.  

 

6. Care, Maintenance & Responsibility  

  1. Employees  are responsible for :  

  • Proper use of PPE  

  • Safe storage and regular maintenance  

  1. PPE must be kept in  good, serviceable condition  at all times .  

  1. Any PPE found damaged due to  misuse, negligence, or improper handling  before completion of six months shall be replaced by the employee  at their own cost .  

  1. Lost PPE shall also be replaced by the employee at their own cost.  

 

7. Replacement  Before  Six Months  

  1. If PPE is damaged, lost, or  rendered  unusable  before six months  due to reasons other than normal wear and tear:  

  • The employee shall  purchase  new PPE at their own cost .  

  1. No reimbursement shall be provided for PPE replaced  before six months .  

 

8. Replacement  After  Six Months – Reimbursement Process  

  1. After completion of six months from the last PPE issue:  

  • Employees shall  purchase  new PPE as per approved specifications.  

  1. Reimbursement shall be provided subject to:  

  • Submission of  original purchase bill  

  • Verification of PPE specifications  

  • Approval by Project Coordinator / HR  

  1. Reimbursement shall be processed as per company reimbursement timelines.  

 

9. Compliance & Usage  

  1. Wearing PPE at site is mandatory at all times  as per safety rules.  

  1. Failure to wear PPE may lead to:  

  • Removal from site  

  • Client penalty recovery (if applicable)  

  • Disciplinary action  

 

10. Inspection & Monitoring  

  1. PPE condition shall be:  

  • Periodically inspected by Site In-charge / Safety Officer  

  1. Non-compliant or damaged PPE shall be reported  immediately .  

 

11. Non-Compliance  

The following shall be treated as  policy violations :  

  • Not wearing PPE  

  • Intentional damage or misuse of PPE  

  • Failure to replace damaged PPE  

  • Use of non-approved PPE  


Such violations may result in  disciplinary action  as per company policy.